Safeguarding Policy

Our statement is based upon procedures laid out in the government booklet ‘Helping keep your child safe in sport’, which is endorsed by Sport England, the department for children, schools and families (dcms), and NSPCC: child Protection in Sport Unit.

We, the Staff and Instructors at Oxford Sport & Traditional Martial Arts (OSTMA), acknowledge that:

  • The Welfare of the child and vulnerable adult is, and must always be paramount to any other considerations.
  • Children (a child being anyone under the age of 18) have a right to expect support, and personal and social development, delivered by an appropriately recruited, trained and vetted instructor.
  • All children have the right to participate in sport in a safe, positive and enjoyable environment, whilst at the same time being protected from abuse, neglect and harm, and poor practice.

Therefore, we will insure that:

  • All our instructors are trained; CRB checked, have full public liability insurance and are first aid trained.
  • Trainees, volunteers or visitors are never left alone with a child
  • We will do everything we can to provide a safe and caring environment, whilst they attend our activities.
  • Our instructors undertake regular training to keep their technical knowledge up to date.
  • Where there is cause for concern, matters will be handled with urgency, in a tactful and considerate way.
  • We will not tolerate or condone any form of discrimination; on the grounds of age, sex, race, religion or ability.
  • We will endeavour to give due consideration to our students with special educational or medical needs, based upon full disclosure from parents or guardians.
  • We will keep private students personal information, in accordance with the data protection act.

Regarding e-safety and other forms of communication:

• Working in partnership with parents and guardians; we discourage the sharing of personal information between our instructors and unrelated children or vulnerable adults, including: personal e-mails, texts and social networking sites e.g. Facebook, except in the case of extreme emergencies.

Oxford Sport & Traditional Martial Arts recognise that the welfare of the child is paramount, and takes seriously its responsibility to safeguard and promote the welfare of children and vulnerable adults and young people in its care.

Sensei Paul Wood, 5th Dan Chief Instructor March, 2015